Job Description

We have partnered with a real estate development firm focused on the acquisition and development of affordable housing throughout the United States. Their goal is to improve the affordable housing stock by partnering with owners and making substantial improvements to their properties through an extensive rehabilitation that transforms the interiors and exteriors while addressing all deferred maintenance and capital repair issues. This role is in person and based in Bozeman, MT.

About the job:

We are seeking a highly organized, proactive Administrative Assistant & Relocation Specialist to provide operational support and serve as a primary point of contact for residents being relocated through the development process. This role blends administrative duties with personalized relocation coordination, helping ensure efficient office operations and a seamless resident experience.

Salary: $60,000-$75,000/year and fully paid health insurance

Key Responsibilities:

Administrative Support

• Manage daily office operations, including phone and email correspondence, scheduling, filing, and document management.
• Organize and maintain digital and physical records related to property development, contracts, permits, finance, and resident documentation.
• Support leadership with calendar management, meeting coordination, travel arrangements, and reporting.
• Assist in preparing presentations, proposals, and communications for internal and external stakeholders.
• Coordinate vendor relationships and order office or property-related supplies when needed.
• Contribute to process improvements and administrative workflows as the company grows.

Relocation & Resident Services

• Serve as the main point of contact for relocation residents, providing guidance, resources, and timely responses to inquiries.
• Coordinate move-in/move-out logistics, including scheduling inspections and walkthroughs.
• Assist residents with relocation planning, parking, delivery coordination, and utility or community service setup.
• Maintain accurate records of resident interactions, occupancy timelines, and relocation support needs.
• Collaborate with property management and development teams to ensure smooth transitions and positive resident experiences.

Qualifications:

·2+ years of administrative, customer service, or relocation coordination experience (real estate or property management experience a plus).

· Strong organizational skills and high attention to detail.

· Excellent written and verbal communication skills.

· Ability to multitask and prioritize in a fast-paced, evolving environment.

· Proficiency in Microsoft Office Suite; Strong Excel skills required.

· Customer-focused, positive attitude with strong problem-solving abilities.

Benefits:

• 100% paid Health Insurance for employee and dependents
• Paid Time Off
• Holiday Pay
• Ability to work on a small team with a lot of advancement opportunities

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